Privacy Policy for Urban Seal Office

Effective Date: January 1, 2025

Welcome to Urban Seal Office, a notary service operating under the domain urbansealof.com. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you access our website and services. By using our Site, you agree to the practices described herein.

1. Information We Collect

We collect information you provide directly when you interact with us, including:

• Contact Information: Name, email address, phone number.
• Service Details: Documents you upload or describe for notarization.
• Communications: Correspondence via our Contact Form or direct email.

We also automatically collect technical data about your access to the Site:

• Usage Data: IP address, browser type, operating system, pages visited, access times.
• Cookies and Tracking Technologies: See Section 3 for details.

2. How We Use Your Information

We use the information we collect to:

• Provide and maintain our notary services.
• Respond to your inquiries and requests submitted via our Contact Form.
• Improve our website performance and user experience.
• Fulfill legal and regulatory obligations applicable to notaries.

3. Cookies and Tracking Technologies

We employ cookies and similar technologies to enhance your experience on our Site:

• Essential Cookies: Necessary for core Site functions, such as session management and security checks.
• Performance Cookies: Collect anonymous data on how visitors use the Site to help us improve its content and navigation.
• Functional Cookies: Remember your preferences, such as language choices or form details, to personalize your visit.

You may set your browser to refuse cookies or alert you when cookies are being sent. Note that disabling certain cookies may affect Site functionality.

4. GDPR Compliance and Your Rights

If you are located in the European Economic Area (EEA), the UK, or Switzerland, you have the following rights under applicable data protection laws:

• Right of Access: Request confirmation of whether we process your personal information and obtain a copy.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your personal information, subject to legal obligations.
• Right to Restrict Processing: Request limits on how we use your data under certain circumstances.
• Right to Data Portability: Receive your data in a structured, commonly used format.
• Right to Withdraw Consent: Withdraw any consent you have provided at any time without affecting the lawfulness of processing prior to withdrawal.
• Right to Lodge a Complaint: File a complaint with a supervisory authority in your jurisdiction if you believe your rights have been violated.

To exercise any of these rights, please contact us using the information in Section 8 below.

5. Data Retention

We retain your personal information only as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements.

6. Data Security

We implement administrative, technical, and physical safeguards to protect your personal information against unauthorized access, disclosure, alteration, and destruction. However, no internet transmission is fully secure. Please use caution when submitting information online.

7. International Transfers

Your personal data may be transferred to and processed in countries outside your jurisdiction, including Switzerland. Whenever we transfer data, we ensure appropriate safeguards are in place to protect your privacy, such as standard contractual clauses approved by the European Commission.

8. Changes to This Policy

We may update this Privacy Policy periodically. We will post the updated version on our Site with a revised effective date. Your continued use of the Site after changes indicates acceptance of the updated policy.

9. Contact Information

If you have questions or wish to exercise your rights, please contact us:

Urban Seal Office
14 Avenue de la Paix, 1211 Geneva, Switzerland
Phone: +41762437042
Business ID: CHE-134.959.281
Email: privacy@urbansealof.com

For specific service inquiries or to submit documents for notarization, please use our Contact Form.

Thank you for trusting Urban Seal Office with your personal information. We are committed to maintaining your privacy and providing transparent service.